Changes to Board Bylaws, Policies, and Administrative Regulations typically begin at the Board Policy Subcommittee, which meets quarterly. At each meeting, Subcommittee members may:

1. Carry an item forward for further discussion and possible revision at a future Subcommittee meeting.

2. Refer the item to a regular Board meeting for full Board discussion in public.

3. Recommend the item for approval “as is” by the full Board at a regular public meeting.

Each spring, students at Encinal Jr. & Sr. High School, Alameda High School, and ASTI elect Student Board members to serve for the following school year. Recently, a vacancy arose when one Student Board member resigned. In reviewing the Bylaw on filling vacancies, staff identified inconsistencies between Board Bylaw 9150 and its Exhibit:

• The Bylaw allows the Board to appoint a replacement Student Board member.

• The Exhibit requires holding another election.

Because the next Policy Subcommittee meeting is not until October, staff is bringing proposed revisions directly to the September 9th Consent Calendar. If approved, the Bylaw and Exhibit will be aligned to state that the Board—or its designee (such as the site principal, Assistant Superintendent, or Superintendent)—may appoint a replacement. This will allow vacancies to be filled quickly and ensure no school site is left without Student Board representation during the lengthy election process.