| Item Title: | Resolution No. 2016-2017.72 Delegation of Authority to Purchase and Contract | | Item Type: | Consent | | Background: |
As part of the 5 year upgrade of wireless infrastructure, the district filed Form 470 with E-rate to open a competitive bidding process for a district-wide wireless access upgrade. The E-rate Program, or the universal service Schools and Libraries Program, provide a discount to help eligible schools and libraries obtain affordable telecommunications and internet access with an vendor selection deadline of May 11, 2017.
In order to meet this deadline and obtain the cost-saving benefit of the E-rate program, staff is requesting the Board to authorize CBO Shariq Khan to approve the most suitable bid. The contract will be brought to the Board on May 23, 2017 for ratification.
Public Contract Code (PCC) Section 20111(a) requires school and community college district governing boards to competitively bid and award any contracts involving an expenditure of more than $50,000, adjusted for inflation, to the lowest responsible bidder. The State Superintendent of Public Instruction (SSPI) is required to annually adjust the $50,000 amount specified in PCC Section 20111(a). As of January 1, 2017, this amount was increased to $88,300. School and community college district governing boards are required to competitively bid and award any of the following contracts involving an expenditure of more than $88,300:
- Purchase of equipment, materials, or supplies to be furnished, sold, or leased to the school district.
- Non-specialized services that are not construction services.
- Repairs, including maintenance, as defined in Public Contract Code Section 20115, that are not public projects as defined in Public Contract Code Section 22002(c).
Contracts for construction of public projects as defined in PCC Section 22002(c) still have a bid threshold of $15,000. The definition of public project includes contracts for reconstruction, erection, alteration, renovation, improvement, demolition, and repair. This $15,000 threshold is not adjusted for inflation.
PCC 20111 and 20112 allow the governing board of any school district to delegate the authority in the calendar year 2016 to enter into bidding contracts, and purchase supplies, materials, apparatus, equipment, and services for less than $88,300 and for less than $15,000 for construction contracts.
The authority to purchase is delegated to the:
- Superintendent of Schools
- Chief Academic Officer
- Chief Student Support Officer
- Chief Business Officer
- Chief Human Resources Officer
- General Counsel
Attached is the State's Annual Adjustment Guidelines.
The raising of the bid limit in response to the SSPI’s adjustment is a routine and annual Board item.
Public Contract Code (PCC) Section 20111(a) requires school and community college district governing boards to competitively bid and award any contracts involving an expenditure of more than $50,000, adjusted for inflation, to the lowest responsible bidder. The State Superintendent of Public Instruction (SSPI) is required to annually adjust the $50,000 amount specified in PCC Section 20111(a). As of January 1, 2017, this amount was increased to $88,300. School and community college district governing boards are required to competitively bid and award any of the following contracts involving an expenditure of more than $88,300:
- Purchase of equipment, materials, or supplies to be furnished, sold, or leased to the school district.
- Non-specialized services that are not construction services.
- Repairs, including maintenance, as defined in Public Contract Code Section 20115, that are not public projects as defined in Public Contract Code Section 22002(c).
Contracts for construction of public projects as defined in PCC Section 22002(c) still have a bid threshold of $15,000. The definition of public project includes contracts for reconstruction, erection, alteration, renovation, improvement, demolition, and repair. This $15,000 threshold is not adjusted for inflation.
PCC 20111 and 20112 allow the governing board of any school district to delegate the authority in the calendar year 2016 to enter into bidding contracts, and purchase supplies, materials, apparatus, equipment, and services for less than $88,300 and for less than $15,000 for construction contracts.
The authority to purchase is delegated to the:
- Superintendent of Schools
- Chief Academic Officer
- Chief Student Support Officer
- Chief Business Officer
- Chief Human Resources Officer
- General Counsel
Attached is the State's Annual Adjustment Guidelines.
The raising of the bid limit in response to the SSPI’s adjustment is a routine and annual Board item.
| | Goals: | Routine Matter | | Fund: | | | Fund Codes: | 21 Building – Bond Fund | Fiscal Analysis
Amount (Savings) (Cost): |
Historical quotes indicate the chosen bid will not exceed $380,000 of which E-rate will refund 50% | | Department Budget: | | | Recommendation: | Approve as submitted. | | | | AUSD Guiding Principle: | #5 - Accountability, transparency, and trust are necessary at all levels of the organization.| #6 - Allocation of funds must support our vision, mission, and guiding principles. | | Submitted By: | Shariq Khan, Chief Business Officer |
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